If you have ever organized a team at work — or anywhere else, really — you know how difficult it is to keep track of everybody. You have to keep everybody's contact information and other information, you have to remember to send reminders of events, and you have to keep track of who has RSVP'd and who hasn't.
I know from the stories my husband — who is a manager, and also often a special project lead on top of his normal duties — tells that this is all much easier said than done. And the bigger the team, the bigger the challenge.
His company does this all via
Microsoft Outlook, sending event invitations and notifications, and with shared calenders. It's not the most effective method, though, and he often complains about its downfalls. For instance, if you have a lot going on, you may never realize until too late that someone hasn't responded to an event invitation.
Another and possibly better way to do it would be with some type of
team management software. I first heard of this as a way to manage sports teams, but it can also be used for corporate teams. In this kind of setup, everyone can log into the software online, check a calender, maintain updated contact information, etc. The team lead can set the system up to send event notifications and reminder emails automatically, for instance, so that you don't have to check back to make sure everyone RSVP'd.
Group management software offers a lot of solutions for keeping track of everyone on your team, particularly a special project team or something where you don't have contact with everyone every day!
How do
you deal with the challenges of keeping track of your team members?